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Policy 10.3 Legislative and compliance frameworks How we run Just Gold

Monitoring and reporting obligations

The registers, logs and triggers Just Gold uses to track and report compliance.

Easy Read

This policy is about how we track that rules are followed.

We use registers, logs and checklists.

Some things always need a report.

These include serious incidents and whistleblower reports.

Buying anything over $50,000 also needs a report.

Monthly meetings include a compliance update.

Serious incidents go to the CEO and may go to the Board.

Gaps lead to training or policy changes.

In plain language

Just Gold tracks compliance through registers, logs and checklists. Some events always trigger a report, such as a serious incident, a whistleblower disclosure or a purchase over $50,000. Monthly operations meetings include a compliance update. Serious incidents go to the CEO and can be escalated to the Board. Any gaps lead to training or policy changes.

Full policy

Section 10: Legislative and compliance frameworks

Our policies are underpinned by legal obligations and regulatory standards. This section outlines key frameworks we align with and how compliance is monitored, reviewed, and embedded across the organisation.

Policy statement

Transparency and accountability require visibility. Just Gold tracks and reports compliance through internal registers, audits, and formal reporting mechanisms.

Monitoring tools

  • Risk and compliance registers
  • Policy and training completion logs
  • Incident and feedback logs
  • Board review summaries
  • Project based compliance checklists

Reporting triggers

  • Annual internal audits
  • Any serious incident or legal breach
  • Whistleblower disclosures
  • Breaches of external funding contracts or MoUs
  • Procurement over $50,000 requiring due diligence

Internal reporting

  • Monthly operations meetings include compliance updates.
  • Serious incidents are reviewed by the CEO and may be escalated to the Board.
  • Identified gaps inform training, restructuring, or policy revision.

Application

Applies to all projects and operational systems. Each program area must maintain localised compliance tracking aligned to enterprise wide tools.

Status
Under review
Version
2.0
Last updated
14 May 2025
Effective date
14 May 2025
Review date
March 2027
Owner
CEO, Just Gold